a faxing machine

A Step-by-Step Guide to Fax from Gmail

Not long ago, sending a fax was a tedious process involving various processes and telephone equipment. However, technology has transformed faxing and made it much simpler. Now people can send their fax by a click of a computer mouse. Google has not been left behind in this; they have teamed up with resourceful fax applications such as Hellofax to provide faxing services. This has not only made faxing easy but has made it a faster way of relaying information compared to the traditional fax. That is the primary reason why you should learn how to send a fax from Gmail.

Sending a fax from Gmail is a very simple process. The process closely resembles writing an email but has some minor differences. First, the fax number instead of the email address is entered in the recipient address field. Secondly, the fax details are sent as an attachment to the email, and lastly, the message field contains the cover page. However, you need to create an account with a fax service that is compatible with Google services to be able to send a fax from Gmail. You should check out this guide to learn more.

STEP 1. Sign in to your Gmail account

First, you need to sign in to your account. You may need to create an account if you do not have one. Google accounts are absolutely free. This will help you access most of the Google products such as Google Drive.

STEP 2. Upload your documents on Google Drive

Simply navigate to “ Drive” on the toolbar and save the documents you want to send on this drive. Make sure your documents are well-edited and ready to be sent.

STEP 3. Click on the Compose Button

In the TO field, enter the fax number followed by the domain of your preferred fax service provider. E.g 1234564@hellofax.com. You need to refer to your fax service provider to know which domain they will recommend for your use.

STEP 4. Edit the Message Field

In the message field, you should detail your cover page. Alternatively, you could use the Subject field to key in the cover page details.

STEP 4. Attach documents to your email

Attaching a document to your fax resembles that of attaching a document to your email. You can pick the documents you saved in the Google drive. Gmail allows you to use various types of files ranging from DOC, XLS to JPG. You need to know the files that are compatible with a fax service provider.

STEP 5. Click the send icon

Having done all of the above; your fax is ready to be sent. You will simply click the send button, and your documents will be on its way to being delivered as fax. Make sure to confirm whether you have keyed in the correct fax number before clicking on the send icon.

Your fax will be transmitted in less than a minute. You will receive a confirmation message from your fax service provider on whether the fax was sent successfully or not. This guide will work with all fax services and will help you learn how to send a fax from Gmail. Enjoy your faxing!